Privacy Policy
1. Introduction
Spartan Area Fitness Ltd. (“we”, “our”, “us”) is committed to protecting your personal data in accordance with the Tanzania Data Protection Act (2022) and the Data Protection Regulations (2023).
This Privacy Policy explains how we collect, use, store, and protect your information when you use our website, visit our gym, or access our services.
By using our services, you agree to the terms described in this Privacy Policy.
2. Data We Collect
2.1 Data Collected Through the Website
We may collect the following information:
Full name
Email address
Phone number
Information submitted through contact forms
Information submitted during online membership registration
Newsletter subscription details
Technical data (IP address, browser type, device information)
Cookies and tracking data (Google Analytics, Meta Pixel)
2.2 Data Collected at the Gym
We collect:
Personal identification details (name, address, phone, email)
Membership details and training history
Payment information (Mobile Money, bank transfer, card payment)
Photographs or videos taken during events or promotions
CCTV footage for safety and security purposes
Access control data (biometric data if used: fingerprints or facial recognition)
3. Purpose of Data Collection
We process your data for the following reasons:
Creating and managing gym memberships
Verifying identity upon entry (including biometrics when implemented)
Processing payments and billing
Providing customer support
Improving our fitness services and user experience
Ensuring facility safety and security (CCTV monitoring)
Running marketing campaigns and advertisements
Sending newsletters, updates, and promotions
Website analytics and performance tracking
Legal, regulatory, and security compliance
4. Legal Basis for Processing (Tanzania Data Protection Act)
We process your personal data based on:
Your consent
Performance of a contract (e.g., your membership)
Legitimate interests (gym security, service improvement)
Compliance with the law
Protection of vital interests (e.g., safety incidents)
Where biometric data is used, we will always obtain your explicit consent.
5. Use of Cookies & Tracking Technologies
Our website uses:
Google Analytics
Facebook/Instagram Pixel
Other tracking tools as required
These tools help us analyze website performance, user behavior, and improve marketing.
You may disable cookies in your browser settings at any time.
6. Data Sharing & Third Parties
We may share your data with:
Gym management software providers (once implemented)
Online payment providers (once implemented)
Cloud service providers (Google, Microsoft, etc.)
Marketing platforms (Meta, Google, Mailchimp)
Security partners (CCTV services)
Legal or regulatory authorities where required by law
We never sell your data to third parties.
7. Data Storage and Security
Your data may be stored:
In secure cloud environments
On encrypted local systems within our gym
Within our management software (once activated)
We implement strong technical and organizational security measures, including:
Access controls
Encryption
Secure authentication
Restricted staff access
CCTV surveillance
Biometric access systems (when active)
8. Data Retention
We retain your data only as long as necessary for:
Membership and billing management
Legal and regulatory compliance
Security and operational needs
After this period, data will be securely deleted or anonymized.
9. Your Rights Under Tanzanian Law
You have the right to:
Access your personal data
Request corrections
Request deletion where lawful
Withdraw consent
Object to processing
Request data portability
File a complaint with the Personal Data Protection Commission of Tanzania
To exercise your rights, contact: info@spartanarea.co.tz
10. Biometric Data
If we use biometric data (facial recognition or fingerprints) for gym access:
We will request explicit written consent
Data will be securely stored and encrypted
Biometric information will never be shared or sold
You may opt-out and request deletion at any time
Non-biometric access alternatives will be available
11. CCTV Monitoring
Our facilities use CCTV for:
Security
Crime prevention
Safety monitoring
Footage may be shared only with:
Law enforcement
Security partners
Legal authorities
Footage is retained for a limited period unless required for investigations.
12. Children and Minor Members
We may accept members under 18 with parental or guardian consent.
We do not knowingly collect data from minors without such consent.
13. International Data Transfers
If data is processed or stored outside Tanzania (e.g., cloud services), we ensure:
Equivalent data protection standards
Secure transfer mechanisms
Protection under contractual safeguards
14. Changes to This Policy
We may update this Privacy Policy when needed.
Changes will be posted on our website with an updated “Effective Date.”
15. Contact Us
For questions, concerns, or data rights requests:
Spartan Area Fitness Ltd.
Kilimanjaro Commercial Complex, PLOTS 7–9 Block C
Agakhan Road, Moshi Municipality, Kilimanjaro, Tanzania
Email: info@spartan-area.co.tz
Website: www.spartan-area.co.tz